Getting Started with Safety Plans
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Build and maintain Emergency Operation Plans (EOPs) through a guided wizard to ensure compliance with state requirements with Navigate360's Emergency Management Suite (EMS). Reinforce the culture of safety within your district by ensuring staff and students are prepared for any emergency.
These are our core resources for navigating Safety Plans in your Emergency Management Suite. If you are looking for additional resources, please visit our Safety Plans Knowledge Base.
Please be aware of the two different Safety Plan options.
Review the dashboard previews below to see which plan you have.
Enhanced Safety Plan:
Classic Safety Plan:
Note: Each section below can be expanded or collapsed and has important information to read and share.
On-Demand Training
We have set up training sessions to review key features, functionality, and best practices to ensure product administrators are well-positioned for the school year.
Classic
EMS Classic Safety Plan Management
Join our Navigate360 Subject-Matter Experts for a training webinar on Navigate360’s Emergency Management Suite (EMS) Safety Plans. Learn how to use the Classic Safety Plan Wizard to complete your Emergency Operations Plan this school year.
Intended Audience: EMS District/ School Administrators
Keep an eye on your inbox as access to webinars will be delivered via email. If you are not seeing an email come through, click here for registration notification troubleshooting steps.
Register for an On-Demand Recording for Classic Safety Plan Management.
Enhanced
EMS Enhanced Safety Plan Management
Join our Navigate360 Subject-Matter Experts for a training webinar on Navigate360’s Emergency Management Suite (EMS) Safety Plans. Learn how to use the Enhanced Safety Plan Wizard to complete your Emergency Operations Plan this school year.
Intended Audience: EMS District/ School Administrators
Keep an eye on your inbox as access to webinars will be delivered via email. If you are not seeing an email come through, click here for registration notification troubleshooting steps.
Register for an On-Demand Recording for Enhanced Safety Plan Management.
State Safety Plan
EMS State Safety Plan (2023-2024)
Having an effective, state-aligned Emergency Operations Plan (EOP) is critical to the safety and security of your school community. As you prepare to begin the 2023-2024 school year, know that our team has completed extensive reviews for your state regarding best practices and legal requirements for school EOPs.
These reviews have resulted in an Enhanced template being available within the Emergency Management Suite (EMS) because your state requires districts to use a specific format. To ensure consistent data, we highly recommend all users in your district use the same platform (Classic or Enhanced EMS).
Disclaimer:
Please check with your District leader if you are unsure of where to complete your safety plan.
State |
Safety Plan |
---|---|
Alabama |
Classic or Enhanced |
Alaska |
Classic or Enhanced |
Arizona |
Classic or Enhanced |
Arkansas |
Classic or Enhanced |
California |
Classic or Enhanced |
Colorado |
Classic or Enhanced |
Connecticut |
Classic or Enhanced |
Delaware |
Classic |
Florida |
Classic or Enhanced |
Georgia |
Classic or Enhanced |
Idaho |
Classic or Enhanced |
Illinois |
Classic or Enhanced |
Indiana |
Classic or Enhanced |
Iowa |
Classic or Enhanced |
Kansas |
Classic or Enhanced |
Kentucky |
Classic or Enhanced |
Louisiana |
Classic or Enhanced |
Maine |
Classic or Enhanced |
Maryland |
Classic or Enhanced |
Massachusetts |
Classic or Enhanced |
Michigan |
Classic or Enhanced |
Minnesota |
Classic or Enhanced |
Mississippi |
Classic or Enhanced |
Missouri |
Classic or Enhanced |
Montana |
Classic or Enhanced |
Nebraska |
Classic or Enhanced |
New Hampshire |
Classic or Enhanced |
New Jersey |
Classic or Enhanced |
New Mexico |
Classic or Enhanced |
New York |
Classic or Enhanced |
North Carolina |
Classic or Enhanced |
North Dakota |
Classic or Enhanced |
Ohio |
Classic or Enhanced |
Oklahoma |
Classic or Enhanced |
Oregon |
Classic or Enhanced |
Pennsylvania |
Classic or Enhanced |
Rhode Island |
Classic or Enhanced |
South Carolina |
Classic or Enhanced |
South Dakota |
Classic or Enhanced |
Tennessee |
Classic |
Texas |
Classic or Enhanced |
Utah |
Classic or Enhanced |
Virginia |
Classic or Enhanced |
Washington |
Classic or Enhanced |
Washington DC |
Classic or Enhanced |
West Virginia |
Classic or Enhanced |
Wisconsin |
Classic or Enhanced |
Wyoming |
Classic or Enhanced |
Enhanced Safety Plan
Safety Plans - Enhanced EMS
Enhanced Safety Plans uses a dynamic engine. State mandated updates are applied to templates automatically in mid-July.
If you have any questions, please contact your Customer Experience Consultant
Accessing the Updated Safety Plan Wizard
Step 1: Log into https://secure.navigateprepared.com using your login credentials.
Step 2: Navigate to the Safety Plans icon on the Dashboard. Users can also select Safety Plans in the menu bar.
Step 3: Click Updated Safety Plan Wizard -CLICK HERE TO ENTER under the current template year.
Starting a New Safety Plan
Step 1: Begin by navigating to District Plan Templates and selecting the location via the Site dropdown.
Step 2: Select Create Plan for the chosen template.
*Available templates will vary by state
See Also: Creating a Safety Plan in the Updated Safety Plan Wizard
This will create a Safety Plan Template at the selected Site. Completed Plans can be copied to other sites.
Review the section on Cloning Plans to Additional Sites or this video for assistance.
Editing a New Safety Plan
Step 1: After you've created a plan (see above), navigate to District Plan Templates and select your location via the Site dropdown.
Step 2: Select Edit on the chosen site template
Step 3: Review the Variable Fields to mass-update text fields throughout the Safety Plan.
Step 4: Quickly review each section of the Safety Plan by selecting a section from the Plan Overview on the right side of the screen.
Step 5: Add Variable Text into the Safety Plan section by selecting Insert Variable.
Step 6: Upon completing a section, select Complete to finalize the section.
Step 7: When the Safety Plan is finalized, select Mark Complete to indicate the Site’s Safety Plan is finalized.
Step 8: Once complete, plans can be copied to other buildings. See more information below.
Exporting a Safety Plan
Step 1: Begin by navigating to District Plan Templates and selecting your location via the Site dropdown.
Step 2: Now, click Edit for the template you wish to export.
Step 3: Select the Export button directly to the right of your plan's title.
Step 4: A PDF copy of your entire safety plan will now download.
Cloning Safety Plans to Additional Sites
Step 1: Begin by navigating to District Plan Templates and selecting your location via the Site dropdown.
Step 2: Now, click Clone for the template you wish to export.
Step 3: Select the desired Building to clone the plan from the dropdown menu.
Step 4: Select Clone Plan to open the copied plan in the new location.
See Also: Cloning a Safety Plan in the Updated Safety Plan Wizard
Editing a Safety Plan in the Saftey Plan Wizard
Editing a Safety Plan in the Safety Plan Wizard- Enhanced EMS
This video will teach you how to edit a Safety Plan specific to your location within the "Updated Safety Plan Wizard."
Creating a Safety Plan in the Safety Plan Wizard
Creating a Safety Plan in the Safety Plan Wizard- Enhanced EMS
This video will teach you how to create an enhanced Safety Plan in the "Updated Safety Plan Wizard."
Cloning a Safety Plan in the Safety Plan Wizard
Classic Safety Plan
Safety Plans- Classic EMS
Creating your Safety Plan
Choose Safety Plans from the Dashboard.
The Safety Plan Dashboard will list all of your sites and school year options.
Press the Green + icon next to the plan you want to start.
A dialogue box will appear with options to start your plan. Either Start with a Blank Plan, Copy an Existing Plan (from another building in the same year), or Import Data From Last Year to New Plan (from another year in the same building).
For the Copy and Import options, you'll then need to select the original, completed safety plan.
A disclaimer will also be viewable from this screen, depending on your state this information will change.
Once you have selected the appropriate options, click Submit.
See Also: Creating a Safety Plan in the Classic Safety Plan Wizard
Using the Safety Plan Wizard
Once your plan is created, you will be in section 1, which gives a brief overview of the plan for your state. From there, you will be able to click the blue arrows to answer the questions in order or click on Safety Plan Overview to see the complete list of questions.
Since states may have different requirements, your overview information may differ from this guide. However, the editing and navigation features apply for every state.
In each section, there will be questions, hints, and your answer area. Click in the answer area to type information or copy/paste from another source.
Your information will save once you hit a blue arrow or safety plan overview after entering in your answers for that section.
See Also: Completing a Safety Plan in the Classic Safety Plan Wizard
Safety Plan Overview
When information is entered it will be reflected on the safety plan wizard overview. A green check indicates information has been entered. A red dash indicates an item is missing information. When all questions in a section are answered, the section will be marked Completed. As long as information is missing, the section will be marked Not Complete.
When all sections are complete, select Mark this Plan as Complete. This does not eliminate the ability to edit the plan. This will also enable the option to copy data from school year to school year.
Working with Annexes
In the Safety Plan Wizard, there are annex sections where you can add and edit procedures for various emergencies. Click edit next to an annex. Once inside, you have the ability to type or copy/paste information from another document.
Annexes can also be used in the Flipcharts module of the Emergency Management Suite. Any changes made to the annexes within the Safety Plan Wizard will automatically reflect on the corresponding Flipchart.
Selecting a Contact
You can select a contact person for the desired safety plan. This is helpful for others to know who to contact in regards to questions for each plan. To add a contact, select the edit button and search for a user on your site.
Exporting your Safety Plan
You can turn the safety plan wizard into a document at any time regardless of whether all sections are complete. Use the export options at the top of the page to compile all your information into either a PDF or Word document.
Once the document is loaded you can save or print the file.
Safety Plan Overview
The safety plan overview will reflect any plans currently in progress or completed. Plans marked as complete will have a green title with a completed date listed below.
Additional Printable Documents
Your safety plan wizard may include another area with additional printable documents. Depending on your state, these sections will differ in title, description, and the information displayed when the document is exported. They may include state-required documentation, contact sheets, or abbreviated annex information.
Creating a Safety Plan in the Safety Plan Wizard
Creating a Safety Plan in the Classic Safety Plan Wizard- EMS
This video will teach you how to create a Safety Plan, within "Classic Safety Plan Wizard," that meets your state guidelines.
Completing a Safety Plan in the Safety Plan Wizard
Completing a Safety Plan in the Classic Safety Plan Wizard- EMS
This video will teach you how to complete and export a Safety Plan within the "Classic Safety Plan Wizard."