In this article, learn how to implement a staff barcode/RFID, add a new staff member barcode/RFID, and discover how to download a barcode/RFID template from your Visitor Management System.  

Compatible Hardware:

Enable Staff Barcode/RFID:

Staff can use their school-issued barcode or RFID on self-serve by utilizing any of the hardware above. This will speed up the process of checking in and out of the building and create a touchless process for staff. Within VMS, each school can upload the barcode or RFID of each staff member in order to use this function. 

Add a New Staff Member with a Barcode/RFID:

1. Please click the below link to learn how to manually add a staff member including their barcode/RFID information
   1. How to Manually Invite Staff and Substitutes

Staff Barcode/RFID import for Existing Staff Members

The Barcode/RFID Setup option is available on the Staff page. Any user can download the template. The template will consist of all existing staff for the selected building:

1. Log into Visitor Management as a Staff User, District Admin or Building Admin 
2. Navigate to the Staff page
3. Click the Barcode/RFID Set Up button
4. Click Staff Barcode/RFID Import
5. On the Staff Barcode/RFID Import modal - click Download this template
6. Open the template
7. On the template you will see fields for:
   1. First Name
   2. Last Name
   3. Email
   4. Staff Type
   5. Home Building
   6. Barcode/RFID
      1. Note: These IDs are alpha-numeric and have a 20-character limit, with no duplicates.
      2. Barcode/RFID is the only optional field, all others are required to have information.
      3. The Barcode/RFID field is the only editable column.
8. Return to the Staff Barcode/RFID Import modal and click Upload completed template
9. Once uploaded, the Barcode/RFID information will be added to the corresponding staff profiles.

Auto Map Staff IDs to Barcode/RFID for Existing Staff Members

For schools that use the Staff ID for the Barcode/RFID, there is an auto map process available to map Barcode/RFID to Staff ID:

1. Log into Visitor Management as a Staff User, District Admin or Building Admin 
2. Navigate to the Staff page
3. Click the Barcode/RFID Set Up button
4. Click Auto Map Staff IDs to Barcode/RFID
5. On the Auto Map Staff IDs to Barcode/RFID modal - click Auto Map Staff IDs
6. A banner will display while the auto map process takes place
7. A success message will display when the auto map process is complete
8. Once complete, all Staff IDs will be mapped to the Barcode/RFID field on all corresponding staff profiles

Add/Update Barcode/RFID field on Staff Profile:

1. Log into Visitor Management as a Staff User, District Admin or Building Admin 
2. Navigate to the Staff page
3. Search for the needed Staff member
4. On the Staff Profile page, add/update the Barcode/RFID field by clicking the (pencil) edit icon
   1. Note: These IDs are alpha-numeric and have a 20-character limit, with no duplicates.