⚙️ Before You Begin

• Up to 100 students can be added to a single bulk scheduled pass.
• All students on the pass share the same approving staff member, date, start time, and location.
• Before the pass is scheduled, each student is checked for conflicts, such as an overlapping hall pass or a block with another student.
• Bulk scheduled passes can be created and managed in both the web portal and the PBIS Rewards Staff App.

📅 Schedule a Bulk Hall Pass

1. Select Hall Pass in the left-side menu.
2. Select My Scheduled Passes at the top of the page.
3. Click + Add New Scheduled Hall Pass in the upper right corner.
4. Search for and select each student to include on the pass. Click the trash icon to remove a student from the list.
5. Choose the approving staff member, date, start time, and location.
6. Click Schedule Hall Pass.

👀 View Bulk Scheduled Passes

Bulk scheduled passes appear as one row in My Scheduled Passes.

• A +N badge shows how many other students are included on the pass. Select the badge to see the full list of students.
• The Status column shows whether the pass is Pending Approval, was Approved or Denied for all students, or was Managed Individually.

✅ Approve or Deny Bulk Scheduled Passes

1. Select Hall Pass in the left-side menu, then select Scheduled Passes to Approve at the top of the page.
2. Open the dropdown on the bulk pass and choose an option:
   • Approve all: Approves the pass for every student.
   • Deny all: Denies the pass for every student. A denial reason is required and applies to all students.
   • Manage Individually: Opens a window where you can approve or deny the pass for each student. A denial reason is required for each student who is denied.
3. Click Save.

📱 Bulk Scheduled Passes in the PBIS Rewards Staff App

Staff can schedule bulk hall passes and approve or deny them from the PBIS Rewards Staff App, using the same options available in the web portal.

🔗 Related Articles

• PBIS Rewards – September 2026 Release Notes