Overview

This guide will serve as instruction for setting up and using the School Check IN Student Reunification as a District/School Admin.

Requirements

Set Up: Faculty & Staff/Reunification Agents will need to be imported into the system with email addresses. Reunification Agents will need to be assigned, as described in the set up below. District Admin and School Admins will already have instant access to the Reunification Module. Deny Access Restrictions set up for Students.

Emergency/Drill: A District Admin or School Admin will need to put the school(s) in Emergency mode. Faculty & Staff will need to have access to a computer/smart device that has WiFi/Cell Data access. Reunification Agents will need to have access to a computer/smart device that has WiFi/Cell Data access and an internal/external camera.

Setting Up Reunification Staff

Step 1. Ensure that Faculty & Staff and Reunification Agents have been imported into www.schoolcheckin.net with the required fields and an email address.

Faculty & Staff will not need any additional set up.

Reunification Agents will need to be assigned as so, in the proceeding steps.

Step 2. Navigate to the Emergency Management button.

Step 3. Click on the Reunification Agents Button.

Step 4. Select the check boxes next to the Faculty and Staff that will be part of the Reunification Team.

Step 5. Select the Save Changes button to move the selected Faculty and Staff to the Approved Reunification Staff list.

Approved Reunification Agents can now access the Emergency Management portal shown in the steps below, to start Reunifying Students.

Setting Up Student Deny Access Restrictions

Unlinked:

Step 1. Click on the Student button

Step 2. Click on Dismissal Issues button

Step 3. Fill in Student ID#, Adult First/Last Name and supporting court documents

Step 4. Click Save

Clicking the Uncheck Dismissal Issue button will remove this record.

These restrictions will be used when the Reunification Agent is checking in a Parent/Guardian at the Reunification Table. This will ensure that the Parent/Guardian that is picking up the student, is approved to do so. Any student with a Deny Access List Restriction will appear with a .

Linked:

Step 1. Click on the OffenderCheck Button on www.schoolcheckin.net

Step 2. Click on Deny Access List

Step 3. Click on Deny Access Entry

Step 4. Fill in Required (*) Info

Step 5. Start typing in the Last Name or Student ID# in the Student ID/Name Field

Step 6. Select the Student(s) that should not be picked up by this Adult

Step 7. Click on Choose Files to attach any supporting Documents on why this Adult is banned from picking up the student(s).

Step 8. Click on Save Changes

These restrictions will be used when the Reunification Agent is checking in a Parent/Guardian at the Reunification Table. This will ensure that the Parent/Guardian that is picking up the student, is approved to do so. Any student with a Deny Access List Restriction will appear with a .

Activating Emergency Mode

Step 1. The District Admin or School Admin logs into www.schoolcheckin.net

Step 2. Click on the Manage Schools button

Step 3. Click on the check box under the Emergency column

Step 4. Click OK on the confirmation pop up

The school(s) will now be placed in Emergency Mode. With Emergency Mode turned on, Faculty & Staff/Reunification Agents will have access to the Reunification module located on https://www.schoolcheckin.net/emergencylogin.aspx

Using Student Reunification as a District/School Admin

Step 1. Sign into www.schoolcheckin.net

Step 2. Click on the red Student Emergency Dismissal button on the Home menu

As District/School Admins will have the permission to both claim students and reunify students to their parents.

Please refer to the additional documents that outline the process for Faculty & Staff and Reunification Agent Reunification.

Monitoring the Reunification

Step 1. District/School Admin will log into www.schoolcheckin.net

Step 2. Click on the red Emergency Management button

Step 3. Click on Reunification Status button

The District/School Admin will be presented with a real time updating table. As the Reunification proceeds, the Student’s status will update as they are released to their parent/guardians.

This table can be filtered by Status, Grade/Class and Claimed by. It will show the students first name, last name, grade/class, claimed by, reunification date & time, reunified by and reunified to.

Key:

All – Shows all students under the selected school.

Absent – Shows students that have been marked by an Admin/Staff Member as being absent for the day.

Claimed (Not Reunified) – Shows students that are currently in the possession of an Admin/Staff Member, but have not been reunified with their parent/guardian.

Reunified – Shows students that have been successfully reunified with their parent/guardian. A green dot will also appear next to the student name.

Unclaimed – Shows students that have not been claimed by an Admin/Staff Member.

Early Dismissal – Shows students that have been early dismissed by School Check IN, for that day.

Reports

School Check IN offers three (3) different reports that can display data for the Reunification.

Emergency Student Reunification – Shows students that were successfully reunified. Includes student’s name, grade/class, date, time, dismissed by, parent/guardian name, parent’s photo and parent’s id photo. This report can be ran with any date period.

Emergency Students Dismissed – Shows students that were reunified for the current day. Includes students name, student id#, time and grade/class.

Emergency Students Not Dismissed - Shows students that were not reunified for the current day. Includes students name, student id# and grade/class.

Shut Off/Refresh Reunification (District/School Admin)

Step 1. Navigate to schoolcheckin.net (Sign in as District/School Admin)

Step 2. Click on Manage Schools

Step 3. Uncheck the Emergency box

Step 4. Confirm that you want emergency mode off

Step 5. Admin will be prompted with the following options:

Now: Refreshes all Reunification data, including Reunification Table immediately. This is good after a drill has been done.

Wait Overnight: Refreshes all Reunification data, including Reunification Table overnight.