PowerSchool Setup - PowerSchool Writeback Mode

The PowerSchool Writeback functionality enables each school that uses the Student function of VMS to transfer information back to their PowerSchool instance. Once setup, any time a student event happens in VMS, it is instantly transferred to PowerSchool without any additional work needed from the school. District Admin users need to complete the initial setup to use this function. If a District Admin has not enabled the Prevent School Overrides toggle, Building Admins will be able to set the Attendance Mode and Visible Student ID options for their school(s).

For example, if a student has to check-in late or check-out early, the event will writeback to PowerSchool. 

District Admin

1. Log into Visitor Management as a District Admin
2. Navigate to the Admin Settings by clicking the key icon on the side navigation menu
3. Navigate to the PowerSchool Setup tab
4. Enter the PowerSchool URL for your school district
   1. This should be the URL used to login to your PowerSchool Admin Portal
   2. Please exclude any trailing forward-slashes from the end your PowerSchool URL, example: "https://sample-district.powerschool.com"
5. Enter the Client ID and Client Secret
   1. Note: These details are found in the Data Provider Configuration section once the Navigate360 Attendance Access Plugin is installed. 
6. Set the Attendance Mode to match how Attendance is tracked in the PowerSchool SIS:
   1. Daily 
   2. Time
   3. Meeting
      1. Note: If the Prevent School Overrides option is not set at the district level, then the user will be able to set the needed Attendance Mode in the building the user is currently logged into.
7. Set the Visible Student ID that you would like to be displayed in Visitor Management:
   1. SIS ID
   2. Student Number
8. Click Save Setup
   1. Note: These settings will set the selected options for all schools in the district.

Building Admin (Prevent School Overrides Toggled Off)

1. Log into Visitor Management as a Building Admin
2. Navigate to the Admin Settings by clicking the key icon on the side navigation menu
3. Navigate to the PowerSchool Setup tab
4. View the below fields are filled out and disabled:
   1. PowerSchool URL 
   2. Client ID 
   3. Client Secret
5. Set the Attendance Mode to match how Attendance is tracked in the PowerSchool SIS for the current building:
   1. Daily 
   2. Time
   3. Meeting
6. Set the Visible Student ID that you would like to be displayed in Visitor Management:
   1. SIS ID
   2. Student Number
7. Click Save Setup 
   1. Note: These settings will set the selected options for the building that the Building Admin is currently logged into.

Building Admin (Prevent School Overrides Toggled On)

1. Log into Visitor Management as a Building Admin
2. Navigate to the Admin Settings by clicking the key icon on the side navigation menu
3. Navigate to the PowerSchool Setup tab
4. View the below fields are filled out and disabled:
   1. PowerSchool URL 
   2. Client ID 
   3. Client Secret
   4. Attendance Mode
   5. Visible Student ID